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9+ University Project Proposal Examples [ Scientific, Virtual, Research ]

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Students, as well as professionals, make proposals. It’s one way of preparing them to write good project proposal samples that can make a significant difference in the community. It’s also advantageous for them because they’ll be doing the same thing in their future jobs. You might also be interested in  proposal samples .

9+ University Project Proposal Examples

1. university faculty project proposal template.

university faculty project proposal template6

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2. University Final Project Proposal Template

final project proposal templates

3. University College Project Proposal Template

university college project proposal templates

4. Editable University Project Proposal

editable university project proposal

Size: 392 KB

5. Engineering University Project Proposal

university project proposal of engineering

6. Mechanical University Project Proposal

university project proposal of mechanical

Size: 654 KB

7. Scientific Research University Project Proposal

university project proposal of scientific research

Size: 224 KB

8. University Basic Science Project Proposal

university basic science project proposal

Size: 110 KB

9. University Main Project Proposal

university full project proposal

Size: 333 KB

10. Virtual University Project Proposal

virtual university proposal project

Size: 589 KB

What Is a Project Proposal?

A Project Proposal serves as the starting point for defining an internal or external project. The proposal is divided into sections that include a title, start and end dates, objectives and goals, requirements, and a description of the proposed solution.

How To Write a University Project Proposal?

Time and research are required when writing a student project proposal. It is not a task that can be completed in a short period. It should be well-thought-out and well-planned to gain the necessary persuasive power. You can also look at sample project proposal templates . The steps to writing a student project proposal are as follows:

1. Make a cover letter

The cover letter should include the proposal’s title, your name, and contact information. The title should be enticing and engaging enough to pique the reader’s interest. Additionally, it should be memorable and written in plain language. This is the first thing your teachers will see when you submit your project proposal, so it should be succinct. Protracted titles cause readers to lose interest in the proposal.

2. Create an Introduction

After the free cover letter, the proposal’s introduction is written. You inform the readers about your proposed project in this section. Give the proposal’s description most shortly and concisely possible. It doesn’t have to be a member of either. State a few key points, and you’re good to go.

3. Discuss the Problem

Following the introduction, you must state the problem in the community and is the subject of your research.  Explain why the issue needs to be resolved and how the panel can assist. You can also look at proposal templates that have been used in the past.

4. Plan your vision and goals

In this section of the proposal, describe how you envision your project. This will assist you in determining the objectives of your proposal. In the end, you’ll know what you want to accomplish. Also, include the objectives you hope to achieve with your proposal. Include a set of goals that you want to perform at the end of the study. These will serve as your roadmap for taking the steps necessary to achieve your objectives. You can also check the writing proposal templates .

5. Make a Schedule

It will help if you create a realistic timeline for completing the project proposal. Tell the panel that you’ll be able to finish it in the time you’ve set. Dissect each stage of the manufacturing process. Calculate how many days or weeks each phase will take to complete. It must be thorough and well-organized for the panel to believe in your production process. Templates for academic proposals are also available.

6. Proofread and Cite Sources

Remember to proofread and edit your proposal before submitting it. It’s too much of a pain to read one with errors. To the readers, make sure it appears professional and businesslike. Proposals don’t just appear out of nowhere. The evidence used and reported in the proposal should be duly referenced, or an allegation of plagiarism should follow. You can also check Research proposal templates and proposal outline templates.

What is the definition of a proposal template?

The template includes deliverables, quantifiable targets, deadlines, and cost breakdowns. You can also have conditions for transforming the template into a contract for a job proposal.

What is a written proposal?

The proposal outlines the project’s implementation strategy, including detailed information on the project’s goals, methods of implementation, and expected outcomes.

What exactly is a project report?

A project report is a document that outlines the planned business’s overall image, and it also summarizes the project proposal to determine the feasibility of the proposed plan/activity.

Several ideas can be converted into proposals for student projects. You must know, as a student, who is right for you. You must also consider the budget and the feasibility of the project before starting with the proposal. You can see the grant proposal as well.

how to write a university project proposal pdf

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Writing a Project Proposal

Main navigation, a good proposal describes....

  • what you hope to accomplish
  • why those objectives are important to your academic or artistic field
  • how you intend to achieve your objectives

Your original project proposal is the core of your grant application. 

Detailed Proposal Guidelines

  • General guidelines for all grant proposals
  • Additional specific guidelines for  Research, Arts/Design, and Senior Synthesis  project proposals
  • Ways to turn your good proposal into a great one
  • Sample Project Proposals : Check out exemplars of past student project proposals.

Connect with Faculty Mentors and UADs

  • Faculty Mentors should meet required eligibility criteria .
  • Students should  schedule a meeting with their Undergraduate Advising Director (UAD)  as they write their proposal. UADs are well-versed with all VPUE Undergraduate Research Grants!

Watch a 3-minute overview of the VPUE Student Grant application process.

Watch a 2-minute video on how to write the critical dialogue section of a creative arts project proposal.

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Writing and Submitting a Project Proposal

1. Using the information gathered while working through the checklist write a narrative:

  • Include estimated item count, e.g. pages, folios photos, objects, digital files, floppies, etc.
  • Identify the intellectual property/copyright status of materials involved if appropriate to project; i.e. digitizing project
  • Collections proposed for digitization: indicate whether a review has been made to see if it exists in digital form elsewhere.  If so, state why current digital files are inadequate. 
  • For service based projects include a description of the service(s) and explain whether it is new or enhances existing services.
  •  Identify target audience; describe any Yale faculty or student interest.
  • Describe all required resources for the project; such as, staffing, use of consultants, space, supplies, etc.
  • Include the list of tasks agreed upon by participating units/departments
  • Lay out the timeline for project and identify milestones of the proposed work.
  • Include a sustainability plan for maintaining the collection / project / work after all tasks are complete. 
  • Identify funding sources.

2. Develop a communications plan; work with the Director of Communications and Marketing to obtain guidance on the plan

3. Develop a budget; work with Library Business Office to obtain information that may be required

4. Develop job descriptions that may be required; work with the Library’s Human Resources Generalist.

5. Circulate the draft to all participating units / departments once written.

6. Polish the draft based on feedback from participants.

  • the Project Lead’s supervisor
  • the Project's sponsor , and
  • the appropriate supervisor in each unit or department that has agreed to contribute staff time or other resources to the project.

Follow the links in the bulleted list above for sample templates.

7. Submit proposal by completing the proposal form .   The form will serve as a cover sheet.  You will need to upload a PDF of the proposal including the budget and any relevant appendices such as job descriptions. General format for written proposal:

  • One inch margins, with page numbers and a header or footer to identify the proposal
  • Maximum of 6 pages, double spaced for the narrative
  • Font size of 12 point
  • PDF file name:  <last name of submitter>_<project name>.pdf

For an example of a proposal with all of the above elements, see " Omeka: A platform for online exhibitions ."

For any questions please contact a member of the lprp-sponsors@mailman.yale.edu .

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Sample Academic Proposals

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  • How to Write a Research Proposal | Examples & Templates

How to Write a Research Proposal | Examples & Templates

Published on October 12, 2022 by Shona McCombes and Tegan George. Revised on November 21, 2023.

Structure of a research proposal

A research proposal describes what you will investigate, why it’s important, and how you will conduct your research.

The format of a research proposal varies between fields, but most proposals will contain at least these elements:


Literature review.

  • Research design

Reference list

While the sections may vary, the overall objective is always the same. A research proposal serves as a blueprint and guide for your research plan, helping you get organized and feel confident in the path forward you choose to take.

Table of contents

Research proposal purpose, research proposal examples, research design and methods, contribution to knowledge, research schedule, other interesting articles, frequently asked questions about research proposals.

Academics often have to write research proposals to get funding for their projects. As a student, you might have to write a research proposal as part of a grad school application , or prior to starting your thesis or dissertation .

In addition to helping you figure out what your research can look like, a proposal can also serve to demonstrate why your project is worth pursuing to a funder, educational institution, or supervisor.

Research proposal length

The length of a research proposal can vary quite a bit. A bachelor’s or master’s thesis proposal can be just a few pages, while proposals for PhD dissertations or research funding are usually much longer and more detailed. Your supervisor can help you determine the best length for your work.

One trick to get started is to think of your proposal’s structure as a shorter version of your thesis or dissertation , only without the results , conclusion and discussion sections.

Download our research proposal template

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Writing a research proposal can be quite challenging, but a good starting point could be to look at some examples. We’ve included a few for you below.

  • Example research proposal #1: “A Conceptual Framework for Scheduling Constraint Management”
  • Example research proposal #2: “Medical Students as Mediators of Change in Tobacco Use”

Like your dissertation or thesis, the proposal will usually have a title page that includes:

  • The proposed title of your project
  • Your supervisor’s name
  • Your institution and department

The first part of your proposal is the initial pitch for your project. Make sure it succinctly explains what you want to do and why.

Your introduction should:

  • Introduce your topic
  • Give necessary background and context
  • Outline your  problem statement  and research questions

To guide your introduction , include information about:

  • Who could have an interest in the topic (e.g., scientists, policymakers)
  • How much is already known about the topic
  • What is missing from this current knowledge
  • What new insights your research will contribute
  • Why you believe this research is worth doing

As you get started, it’s important to demonstrate that you’re familiar with the most important research on your topic. A strong literature review  shows your reader that your project has a solid foundation in existing knowledge or theory. It also shows that you’re not simply repeating what other people have already done or said, but rather using existing research as a jumping-off point for your own.

In this section, share exactly how your project will contribute to ongoing conversations in the field by:

  • Comparing and contrasting the main theories, methods, and debates
  • Examining the strengths and weaknesses of different approaches
  • Explaining how will you build on, challenge, or synthesize prior scholarship

Following the literature review, restate your main  objectives . This brings the focus back to your own project. Next, your research design or methodology section will describe your overall approach, and the practical steps you will take to answer your research questions.

To finish your proposal on a strong note, explore the potential implications of your research for your field. Emphasize again what you aim to contribute and why it matters.

For example, your results might have implications for:

  • Improving best practices
  • Informing policymaking decisions
  • Strengthening a theory or model
  • Challenging popular or scientific beliefs
  • Creating a basis for future research

Last but not least, your research proposal must include correct citations for every source you have used, compiled in a reference list . To create citations quickly and easily, you can use our free APA citation generator .

Some institutions or funders require a detailed timeline of the project, asking you to forecast what you will do at each stage and how long it may take. While not always required, be sure to check the requirements of your project.

Here’s an example schedule to help you get started. You can also download a template at the button below.

Download our research schedule template

If you are applying for research funding, chances are you will have to include a detailed budget. This shows your estimates of how much each part of your project will cost.

Make sure to check what type of costs the funding body will agree to cover. For each item, include:

  • Cost : exactly how much money do you need?
  • Justification : why is this cost necessary to complete the research?
  • Source : how did you calculate the amount?

To determine your budget, think about:

  • Travel costs : do you need to go somewhere to collect your data? How will you get there, and how much time will you need? What will you do there (e.g., interviews, archival research)?
  • Materials : do you need access to any tools or technologies?
  • Help : do you need to hire any research assistants for the project? What will they do, and how much will you pay them?

If you want to know more about the research process , methodology , research bias , or statistics , make sure to check out some of our other articles with explanations and examples.


  • Sampling methods
  • Simple random sampling
  • Stratified sampling
  • Cluster sampling
  • Likert scales
  • Reproducibility


  • Null hypothesis
  • Statistical power
  • Probability distribution
  • Effect size
  • Poisson distribution

Research bias

  • Optimism bias
  • Cognitive bias
  • Implicit bias
  • Hawthorne effect
  • Anchoring bias
  • Explicit bias

Once you’ve decided on your research objectives , you need to explain them in your paper, at the end of your problem statement .

Keep your research objectives clear and concise, and use appropriate verbs to accurately convey the work that you will carry out for each one.

I will compare …

A research aim is a broad statement indicating the general purpose of your research project. It should appear in your introduction at the end of your problem statement , before your research objectives.

Research objectives are more specific than your research aim. They indicate the specific ways you’ll address the overarching aim.

A PhD, which is short for philosophiae doctor (doctor of philosophy in Latin), is the highest university degree that can be obtained. In a PhD, students spend 3–5 years writing a dissertation , which aims to make a significant, original contribution to current knowledge.

A PhD is intended to prepare students for a career as a researcher, whether that be in academia, the public sector, or the private sector.

A master’s is a 1- or 2-year graduate degree that can prepare you for a variety of careers.

All master’s involve graduate-level coursework. Some are research-intensive and intend to prepare students for further study in a PhD; these usually require their students to write a master’s thesis . Others focus on professional training for a specific career.

Critical thinking refers to the ability to evaluate information and to be aware of biases or assumptions, including your own.

Like information literacy , it involves evaluating arguments, identifying and solving problems in an objective and systematic way, and clearly communicating your ideas.

The best way to remember the difference between a research plan and a research proposal is that they have fundamentally different audiences. A research plan helps you, the researcher, organize your thoughts. On the other hand, a dissertation proposal or research proposal aims to convince others (e.g., a supervisor, a funding body, or a dissertation committee) that your research topic is relevant and worthy of being conducted.

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McCombes, S. & George, T. (2023, November 21). How to Write a Research Proposal | Examples & Templates. Scribbr. Retrieved February 17, 2024, from https://www.scribbr.com/research-process/research-proposal/

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How to Write a Project Proposal (Examples & Template Included)


Table of Contents

What is a project proposal, types of project proposals, project proposal vs. project charter, project proposal vs. business case, project proposal vs. project plan, project proposal outline, how to write a project proposal, project proposal example, project proposal tips.

  • ProjectManager & Project Proposals

A project proposal is a project management document that’s used to define the objectives and requirements of a project. It helps organizations and external project stakeholders agree on an initial project planning framework.

The main purpose of a project proposal is to get buy-in from decision-makers. That’s why a project proposal outlines your project’s core value proposition; it sells value to both internal and external project stakeholders. The intent of the proposal is to grab the attention of stakeholders and project sponsors. Then, the next step is getting them excited about the project summary.

Getting into the heads of the audience for which you’re writing the project proposal is vital: you need to think like the project’s stakeholders to deliver a proposal that meets their needs.

We’ve created a free project proposal template for Word to help structure documents, so you don’t have to remember the process each time.

how to write a university project proposal pdf

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Project Proposal Template

Use this free Project Proposal Template for Word to manage your projects better.

In terms of types of project proposals, you can have one that’s formally solicited, informally solicited or a combination. There can also be renewal and supplemental proposals. Here’s a brief description of each of them.

  • Solicited project proposal: This is sent as a response to a request for proposal (RFP) . Here, you’ll need to adhere to the RFP guidelines of the project owner.
  • Unsolicited project proposal: You can send project proposals without having received a request for a proposal. This can happen in open bids for construction projects , where a project owner receives unsolicited project proposals from many contractors.
  • Informal project proposal: This type of project proposal is created when a client asks for an informal proposal without an RFP.
  • Renewal project proposal: You can use a renewal project proposal when you’re reaching out to past customers. The advantage is that you can highlight past positive results and future benefits.
  • Continuation project proposal: A continuation project proposal is sent to investors and stakeholders to communicate project progress.
  • Supplemental project proposal: This proposal is sent to investors to ask for additional resources during the project execution phase.

A project proposal is a detailed project document that’s used to convince the project sponsor that the project being proposed is worth the time, money and effort to deliver it. This is done by showing how the project will address a business problem or opportunity. It also outlines the work that will be done and how it will be done.

A project charter can seem like the same thing as a project proposal as it also defines the project in a document. It identifies the project objectives, scope, goals, stakeholders and team. But it’s done after the project has been agreed upon by all stakeholders and the project has been accepted. The project charter authorizes the project and documents its requirements to meet stakeholders’ needs.

A business case is used to explain why the proposed project is justified. It shows that the project is worth the investment of time and money. It’s more commonly used in larger companies in the decision-making process when prioritizing one project over another.

The business case answers the questions: what is the project, why should it be taken up, who will be involved and how much will it cost? It’s therefore related to a project proposal, but the project proposal comes before the business case and is usually part of the larger proposal.

Again, the project proposal and the project plan in this case are very similar documents. It’s understandable that there would be some confusion between these two project terms. They both show how the project will be run and what the results will be. However, they’re not the same.

The project proposal is a document that aims to get a project approved and funded. It’s used to convince stakeholders of the viability of the project and their investment. The project plan, on the other hand, is made during the planning phase of the project, once it’s been approved. It’s a detailed outline of how the project will be implemented, including schedule, budget, resources and more.

All the elements in the above project proposal outline are present in our template. This free project proposal template for Word will provide you with everything you need to write an excellent project proposal. It will help you with the executive summary, project process, deliverables, costs—even terms and conditions. Download your free template today.

Project proposal tempalte for Word

There are several key operational and strategic questions to consider, including:

  • Executive summary: This is the elevator pitch that outlines the project being proposed and why it makes business sense. While it also touches on the information that’ll follow in the project proposal, the executive summary should be brief and to the point.
  • Project background: This is another short part of the proposal, usually only one page, which explains the problem you’ll solve or the opportunity you’re taking advantage of with the proposed project. Also, provide a short history of the business to put the company in context to the project and why it’s a good fit.
  • Project vision & success criteria: State the goal of the project and how it aligns with the goals of the company. Be specific. Also, note the metrics used to measure the success of the project.
  • Potential risks and mitigation strategies: There are always risks. Detail them here and what strategies you’ll employ to mitigate any negative impact as well as take advantage of any positive risk.
  • Project scope & deliverables: Define the project scope, which is all the work that has to be done and how it will be done. Also, detail the various deliverables that the project will have.
  • Set SMART goals: When setting goals, be SMART. That’s an acronym for specific, measurable, achievable, relevant and time-bound. All your goals would be defined by those five things.
  • Project approach: Define the approach you’ll use for the contract. There are several different types of contracts used in construction , for example, such as lump sum, cost plus, time and materials, etc. This is also a good place to describe the delivery method you’ll use.
  • Expected benefits: Outline the benefits that will come from the successful completion of the project.
  • Project resource requirements: List the resources, such as labor, materials, equipment, etc., that you’ll need to execute the project if approved.
  • Project costs & budget: Detail all the costs, including resources, that’ll be required to complete the project and set up a budget to show how those costs will be spent over the course of the project.
  • Project timeline: Lay out the project timeline , which shows the project from start to finish, including the duration of each phase and the tasks within it, milestones, etc.

In addition to these elements, it’s advisable to use a cover letter, which is a one-page document that helps you introduce your project proposal and grab the attention of potential clients and stakeholders.

To make the best proposal possible, you’ll want to be thorough and hit on all the points we’ve listed above. Here’s a step-by-step guide to writing a persuasive priority proposal.

1. Write an Executive Summary

The executive summary provides a quick overview of the main elements of your project proposal, such as your project background, project objectives and project deliverables, among other things. The goal is to capture the attention of your audience and get them excited about the project you’re proposing. It’s essentially the “elevator pitch” for the project life cycle. It should be short and to the point.

The executive summary should be descriptive and paint a picture of what project success looks like for the client. Most importantly, it should motivate the project client; after all, the goal is getting them to sign on the dotted line to get the project moving!

2. Provide a Project Background

The project background is a one-page section of your project proposal that explains the problem that your project will solve. You should explain when this issue started, its current state and how your project will be the ideal solution.

  • Historic data: The history section outlines previously successful projects and those that could have run more smoothly. By doing so, this section establishes precedents and how the next project can be more effective using information from previous projects.
  • Solution: The solution section addresses how your project will solve the client’s problem. Accordingly, this section includes any project management techniques , skills and procedures your team will use to work efficiently.

3. Establish a Project Vision & Success Criteria

You’ll need to define your project vision. This is best done with a vision statement, which acts as the north star for your project. It’s not specific as much as it’s a way to describe the impact your company plans to make with the project.

It’s also important to set up success criteria to show that the project is in fact doing what it’s proposed to do. Three obvious project success criteria are the triple constraint of cost, scope and time. But you’ll need to set up a way to measure these metrics and respond to them if they’re not meeting your plan.

4. Identify Potential Risks and Mitigation Strategies

To reduce the impact of risk in your project, you need to identify what those risks might be and develop a plan to mitigate them . List all the risks, prioritize them, describe what you’ll do to mitigate or take advantage of them and who on the team is responsible for keeping an eye out for them and resolving them.

5. Define Your Project Scope and Project Deliverables

The project scope refers to all the work that’ll be executed. It defines the work items, work packages and deliverables that’ll be delivered during the execution phase of your project life cycle. It’s important to use a work breakdown structure (WBS) to define your tasks and subtasks and prioritize them.

6. Set SMART Goals for Your Project Proposal

The best mindset when developing goals and objectives for your project proposal is to use the SMART system :

  • Specific – Make sure your goals and objectives are clear, concise and specific to the task at hand.
  • Measurable – Ensure your goals and objectives are measurable so it’s obvious to see when things are on track and going well, and conversely, when things are off track and issues need to be addressed. Measurable goals make it easy to develop the milestones you’ll use to track the progress of the project and identify a reasonable date for completion and/or closure.
  • Attainable – It’s important every project has a “reach” goal. Hitting this goal would mean an outstanding project that extends above and beyond expectations. However, it’s important that the project’s core goal is attainable, so morale stays high and the job gets done with time and resources to spare.
  • Relevant – Make sure all of your goals are directly relevant to the project and address the scope within which you’re working.
  • Time-Based – Timelines and specific dates should be at the core of all goals and objectives. This helps keep the project on track and ensures all project team members can manage the work that’s ahead of them.

7. Explain What’s Your Project Approach

Your project approach defines the project management methodology , tools and governance for your project. In simple terms, it allows project managers to explain to stakeholders how the project will be planned, executed and controlled successfully.

8. Outline The Expected Benefits of Your Project Proposal

If you want to convince internal stakeholders and external investors, you’ll need to show them the financial benefits that your project could bring to their organization. You can use cost-benefit analysis and projected financial statements to demonstrate why your project is profitable.

9. Identify Project Resource Requirements

Project resources are critical for the execution of your project. The project proposal briefly describes what resources are needed and how they’ll be used. Later, during the planning phase, you’ll need to create a resource management plan that’ll be an important element of your project plan. Project requirements are the items, materials and resources needed for the project. This section should cover both internal and external needs.

10. Estimate Project Costs and Project Budget

All the resources that you’ll need for your project have a price tag. That’s why you need to estimate those costs and create a project budget . The project budget needs to cover all your project expenses, and as a project manager, you’ll need to make sure that you adhere to the budget.

11. Define a Project Timeline

Once you’ve defined your project scope, you’ll need to estimate the duration of each task to create a project timeline. Later during the project planning phase , you’ll need to create a schedule baseline, which estimates the total length of your project. Once the project starts, you’ll compare your actual project schedule to the schedule baseline to monitor progress.

Now let’s explore some project proposal examples to get a better understanding of how a project proposal would work in the real world. For this example, let’s imagine a city that’s about to build a rapid transit system. The city government has the funds to invest but lacks the technical expertise and resources that are needed to build it, so it issues a request for proposal (RFP) document and sends it to potential builders.

Then, the construction companies that are interested in executing this rapid transit project will prepare a project proposal for the city government. Here are some of the key elements they should include.

  • Project background: The construction firm will provide an explanation of the challenges that the project presents from a technical perspective, along with historical data from similar projects that have been completed successfully by the company.
  • Project vision & success criteria: Write a vision statement and explain how you’ll track the triple constraint to ensure the successful delivery of the project.
  • Potential risks and mitigation strategies: List all risks and how they’ll be mitigated, and be sure to prioritize them.
  • Project scope & deliverables: The work that’ll be done is outlined in the scope, including all the deliverables that’ll be completed over the life cycle of the project.
  • Set SMART goals: Use the SMART technique to define your project goals by whether they’re specific, measurable, achievable, relevant and time-bound.
  • Project approach: Define the methodology that the project manager will employ to manage the project. Also, figure out what type of contract will be used to define the project.
  • Expected benefits: Show how the project will deliver advantages to the company and define what these benefits are in a quantifiable way.
  • Project resource requirements: List all the resources, such as labor, materials, equipment, etc., needed to execute the project.
  • Project costs & budget: Estimate the cost of the project and lay that out in a project budget that covers everything from start to finish.
  • Project timeline: Outline the project schedule, including phases, milestones and task duration on a visual timeline.

Whatever project proposal you’re working on, there are a few tips that apply as best practices for all. While above we suggested a project proposal template that would have a table of contents, meaning it would be many pages long, the best-case scenario is keeping the proposal to one or two pages max. Remember, you’re trying to win over stakeholders, not bore them.

Speaking of project stakeholders , do the research. You want to address the right ones. There’s no point in doing all the work necessary to write a great proposal only to have it directed to the wrong target audience. Whoever is going to read it, though, should be able to comprehend the proposal. Keep the language simple and direct.

When it comes to writing, get a professional. Even a business document like a project proposal, business case or executive summary will suffer if it’s poorly constructed or has typos. If you don’t want to hire a professional business writer, make sure you get someone on your project team to copy, edit and proof the document. The more eyes on it, the less likely mistakes will make it to the final edition.

While you want to keep the proposal short and sweet, it helps to sweeten the pot by adding customer testimonials to the attachments. Nothing sells a project plan better than a customer base looking for your product or service.

ProjectManager & Project Proposals

ProjectManager allows you to plan proposals within our software. You can update tasks for the project proposal to signify where things stand and what’s left to be done. The columns allow you to organize your proposal by section, creating a work breakdown structure (WBS) of sorts.

When building a project proposal, it’s vital to remember your target audience. Your audience includes those who are excited about the project, and see completion as a gain for their organization. Conversely, others in your audience will see the project as a pain and something to which they aren’t looking forward. To keep both parties satisfied, it’s essential to keep language factual and concise.

Our online kanban boards help you think through that language and collaborate on it effectively with other team members, if necessary. Each card shows the percentage completed so everyone in the project management team is aware of the work done and what’s left to be done.

Example Project Proposal Kanban Board

As you can see from the kanban board above, work has begun on tasks such as product documentation and design. Tasks regarding stakeholder feedback, ideation, market research and more have been completed, and there’s a good start on the engineering drawings, 3D rendering, supply chain sourcing and translation services.

A PDF is then attached to the card, and everyone added to the task receives an email notifying them of the change. This same process can be used throughout the life-cycle of the project to keep the team updated, collaborating, and producing a first-class project proposal. In addition to kanban boards, you can also use other project management tools such as Gantt charts , project dashboards, task lists and project calendars to plan, schedule and track your projects.

Project proposals are just the first step in the project planning process. Once your project is approved, you’ll have to solidify the plan, allocate and manage resources, monitor the project, and finally hand in your deliverables. This process requires a flexible, dynamic and robust project management software package. ProjectManager is online project management software that helps all your team members collaborate and manage this process in real-time. Try our award-winning software with this free 30-day trial .

Click here to browse ProjectManager's free templates

Deliver your projects on time and under budget

Start planning your projects.

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How to Write a Research Proposal

As part of the application for admission onto our MJur, MPhil and PhD programmes, you must prepare a research proposal outlining your proposed area of study.

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What is a research proposal?

A research proposal is a concise and coherent summary of your proposed research. It sets out the central issues or questions that you intend to address. It outlines the general area of study within which your research falls, referring to the current state of knowledge and any recent debates on the topic. It also demonstrates the originality of your proposed research.

The proposal is the most important document that you submit as part of the application process. It gives you an opportunity to demonstrate that you have the aptitude for graduate level research, for example, by demonstrating that you have the ability to communicate complex ideas clearly, concisely and critically. The proposal also helps us to match your research interest with an appropriate supervisor.

What should you include in the proposal?

Regardless of whether you are applying for the MJur, MPhil or PhD programmes, your research proposal should normally include the following information:

This is just a tentative title for your intended research. You will be able to revise your title during the course of your research if you are accepted for admission.

Examples of the thesis titles of some of our current and recent research students can be seen on our Current Projects page .

2. Abstract

The proposal should include a concise statement of your intended research of no more than 100 words. This may be a couple of sentences setting out the problem that you want to examine or the central question that you wish to address.

3. Research Context

You should explain the broad background against which you will conduct your research. You should include a brief overview of the general area of study within which your proposed research falls, summarising the current state of knowledge and recent debates on the topic. This will allow you to demonstrate a familiarity with the relevant field as well as the ability to communicate clearly and concisely.

4. Research Questions

The proposal should set out the central aims and questions that will guide your research. Before writing your proposal, you should take time to reflect on the key questions that you are seeking to answer. Many research proposals are too broad, so reflecting on your key research questions is a good way to make sure that your project is sufficiently narrow and feasible (i.e. one that is likely to be completed with the normal period for a MJur, MPhil or PhD degree).

You might find it helpful to prioritize one or two main questions, from which you can then derive a number of secondary research questions. The proposal should also explain your intended approach to answering the questions: will your approach be empirical, doctrinal or theoretical etc?

5. Research Methods

The proposal should outline your research methods, explaining how you are going to conduct your research. Your methods may include visiting particular libraries or archives, field work or interviews.

Most research is library-based. If your proposed research is library-based, you should explain where your key resources (e.g. law reports, journal articles) are located (in the Law School’s library, Westlaw etc). If you plan to conduct field work or collect empirical data, you should provide details about this (e.g. if you plan interviews, who will you interview? How many interviews will you conduct? Will there be problems of access?). This section should also explain how you are going to analyse your research findings.

6. Significance of Research

The proposal should demonstrate the originality of your intended research. You should therefore explain why your research is important (for example, by explaining how your research builds on and adds to the current state of knowledge in the field or by setting out reasons why it is timely to research your proposed topic).

7. Bibliography

The proposal should include a short bibliography identifying the most relevant works for your topic.

How long should the proposal be?

The proposal should usually be around 2,500 words. It is important to bear in mind that specific funding bodies might have different word limits.

Can the School comment on my draft proposal?

We recognise that you are likely still developing your research topic. We therefore recommend that you contact a member of our staff with appropriate expertise to discuss your proposed research. If there is a good fit between your proposed research and our research strengths, we will give you advice on a draft of your research proposal before you make a formal application. For details of our staff and there areas of expertise please visit our staff pages . 

Read a sample proposal from a successful application  

Learn more about Birmingham's doctoral research programmes in Law:


Birmingham Law School is home to a broad range of internationally excellent and world-leading legal academics, with a thriving postgraduate research community. The perfect place for your postgraduate study.

Law PhD / PhD by Distance Learning / MPhil / MJur

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  • Project planning |
  • 6 steps for writing a persuasive projec ...

6 steps for writing a persuasive project proposal

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A project proposal is a written document outlining everything stakeholders should know about a project, including the timeline, budget, objectives, and goals. Your project proposal should summarize your project details and sell your idea so stakeholders buy in to the initiative. In this guide, we’ll teach you how to write a project proposal so you can win approval and succeed at work.

All projects have creation stories, but they don’t start with someone declaring, “Let there be resources!” To move forward with a project, teams must submit a proposal to decision-makers within their organization or to external stakeholders. 

What is a project proposal?

A project proposal is a written document outlining everything stakeholders should know about a project, including the timeline, budget, objectives , and goals. Your project proposal should summarize your project details and sell your idea so stakeholders feel inclined to get involved in the initiative.

[inline illustration] What is a project proposal? (infographic)

The goal of your project proposal is to:

Secure external funding

Allocate company resources to your project

Gain stakeholder buy-in

Build momentum and excitement

Project proposals vs. project charters vs. business cases

Project proposals and project charters serve different purposes in the project creation process, and it’s important to understand the difference between the two. While a project proposal takes place in the initiation phase of the project, the project charter takes place in the planning phase. 

As mentioned above, a project proposal is a persuasive document meant to convince stakeholders why the project should be carried out. A project charter is a reference document that defines project objectives, and it can’t be created until the project proposal is approved.

People also confuse the business case with the project proposal, but the business case also comes after the proposal. Once the project is approved through a proposal, a business case may be used to secure additional funding for the project.

Types of project proposals

There are six types of proposals you may encounter as a project manager, and understanding the different formats can be useful as you write yours. Each type has a different goal.

[inline illustration] Types of project proposals (infographic)

Solicited: You’ll send solicited proposals in response to a Request for Proposal (RFP). An RFP announces a project in detail and asks for bids from qualified teams. Because you’re competing against other companies for this type of proposal, you must do thorough research and write persuasively.

Unsolicited: You’ll send unsolicited proposals without an RFP, meaning no one asked for your proposal. In this case, you won’t be up against other companies or teams, but you’ll still need to be persuasive because you have no knowledge of whether the stakeholder you’re pitching to needs you.

Informal: You may have a client send you an informal request for a project proposal, in which case you can respond with your project pitch. Because this isn’t an official RFP, the rules are less concrete.

Renewal: You’ll send renewals to existing clients in hopes that they’ll extend their services with your organization. In this type of project proposal, the goal is to emphasize past results your team has produced for the client and persuade them you can produce future results.

Continuation: You’ll send continuations as a reminder to a stakeholder letting them know the project is beginning. In this project proposal, you’ll simply provide information about the project instead of persuading the stakeholder.

Supplemental: Similar to a continuation proposal, you’ll send a supplemental proposal to a stakeholder already involved in your project. In this type of proposal, you’re letting the stakeholder know the project is beginning, while also asking for additional resources. You should persuade the stakeholder to contribute more to the project in this proposal.

The tone of voice and content of your project proposal will differ based on the type of proposal you’re sending. When you know your project goals, you can write your proposal accordingly.

How to write a project proposal

These step-by-step instructions apply to most project proposals, regardless of type. You’ll need to customize your proposal for the intended audience, but this project proposal outline can serve as a reference to ensure you’re including the key components in your document. 

[inline illustration] How to write a project proposal (infographic)

1. Write an executive summary

The executive summary serves as the introduction to your project proposal. Similar to a report abstract or an essay introduction, this section should summarize what’s coming and persuade the stakeholder to continue reading. Depending on the complexity of your project, your executive summary may be one paragraph or a few paragraphs. 

Your executive summary should include:

The problem your project plans to solve

The solution your project provides for that problem

The impact your project will have 

You should only address these items briefly in your executive summary because you’ll discuss these topics in more detail later in your proposal. 

2. Explain the project background

In this section, you’ll go into the background of the project. Use references and statistics to convince your reader that the problem you’re addressing is worthwhile.

Some questions to include are:

What is the problem your project addresses?

What is already known about this problem?

Who has addressed this problem before/what research is there?

Why is past research insufficient at addressing this problem?

You can also use this section to explain how the problem you hope to solve directly relates to your organization. 

3. Present a solution

You just presented a problem in the project background section, so the next logical step in proposal writing is to present a solution. This section is your opportunity to outline your project approach in greater detail. 

Some items to include are:

Your vision statement for the project

Your project schedule , including important milestones

Project team roles and responsibilities  

A risk register showing how you’ll mitigate risk

The project deliverables

Reporting tools you’ll use throughout the project

You may not have all these items in your proposal format, but you can decide what to include based on the project scope . This section will likely be the longest and most detailed section of your proposal, as you’ll discuss everything involved in achieving your proposed solution. 

4. Define project deliverables and goals

Defining your project deliverables is a crucial step in writing your project proposal. Stakeholders want to know what you’re going to produce at the end of your project, whether that’s a product, a program, an upgrade in technology, or something else. As the stakeholder reads through your vision, this will be the section where they say, “Aha, this is what they’ll use my resources for.”

When defining your deliverables, you should include:

The end product or final objective of your project 

A project timeline for when deliverables will be ready

SMART goals that align with the deliverables you’re producing

While it’s important to show the problem and solution to your project, it’s often easier for stakeholders to visualize the project when you can define the deliverables.

5. List what resources you need

Now that you’ve outlined your problem, approach, solution, and deliverables, you can go into detail about what resources you need to accomplish your initiative.

In this section, you’ll include:

Project budget : The project budget involves everything from the supplies you’ll need to create a product to ad pricing and team salaries. You should include any budget items you need to deliver the project here.

Breakdown of costs: This section should include research on why you need specific resources for your project; that way, stakeholders can understand what their buy-in is being used for. This breakdown can also help you mitigate unexpected costs.

Resource allocation plan : You should include an overview of your resource allocation plan outlining where you plan to use the specific resources you need. For example, if you determine you need $50,000 to complete the project, do you plan to allocate this money to salaries, technology, materials, etc.

Hopefully, by this point in the proposal, you’ve convinced the stakeholders to get on board with your proposed project, which is why saving the required resources for the end of the document is a smart strategic move.

6. State your conclusion

Finally, wrap up your project proposal with a persuasive and confident conclusion. Like the executive summary, the conclusion should briefly summarize the problem your project addresses and your solution for solving that problem. You can emphasize the impact of your project in the conclusion but keep this section relevant, just like you would in a traditional essay. 

Tips for writing an effective project proposal

Following the steps listed above will ensure your project proposal has all the right elements. But if you want to impress your readers and win their approval, your writing must shine. In addition to the above, a project proposal includes:

Know your audience

As you write your proposal, keep your audience (i.e. the stakeholders) in mind at all times. Remember that the goal of the proposal is to win your audience over, not just to present your project details. For example, if you’re creating a new editing tool for a children’s publishing house, can you determine whether your stakeholders are parents and appeal to their emotional side when persuading them to buy in to your product?

Be persuasive

Persuasion is important in a project proposal because you’re hoping your audience will read your proposal and do something for you in return. If your reader isn’t intrigued by your project, they won’t feel inclined to help you. If you describe your editing tool but don’t mention the many features it will offer, how it will benefit clients, and its positive impact in the industry, your audience will wonder, “Why should I care about this project?” 

Keep it simple

While you should go into detail on your problem, approach, and solution, you shouldn’t make your project proposal overly complex. This means you can discuss the project plan for your proposed editing tool without discussing what codes the engineers will use to make each feature work. 

Do your research

A successful project proposal includes thorough research. Be prepared to back up your problem—and solution—with reputable sources, case studies, statistics, or charts so you don’t leave your audience with questions. When writing your proposal, put yourself in the reader’s shoes and ask:

Why is this a problem?

How is this a solution to the problem?

Has anyone addressed this problem before?

What are the project costs?

If you can answer these questions, then you’ve likely done enough research to support your proposed initiative.

Use project management tools to strengthen your project proposal

Good project proposals require team collaboration . With the right management tools, your team can communicate, share information, and work together on one shared document. 

When you store all your project information in one place, it’s easy to access that data when you need it. Project proposals stem from well-organized and properly planned projects, which is why project management software is a key resource to effectively write a project proposal. Ready to get started? Try Asana .

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Final Year Project Proposal Format (+PDF Sample, Free Download)

  • April 4, 2023 April 24, 2023
  • Project materials

Free project proposal template: In this post is a sample project proposal for final year undergraduate students. This will give you a solid idea of the elements of a project proposal and the essential information contained in them.

One thing you have to note is that format for a project proposal can sometimes vary depending on what your supervisor, department or school prefer. For example, this sample project proposal is derived from a format used at the University of Nigeria, Nsukka (UNN). So check if there is any specific format recommended by your school, else you can derive from this example.

Sample project proposal for undergraduate/final year students





There is a need to develop mechanical systems applicable for converting the small hydro potentials that exist in Nigeria to small-scale hydroelectricity.

Inspired by the need for Nigeria to explore energy sources that are more environmentally friendly than fossil fuel, suitable for industrial applications, and yet economical, this project work is on constructing a Pelton turbine suitable for small-scale hydroelectricity generation.

The method of getting this work done involves studying and analyzing the design of already existing Pelton turbines and then constructing such a turbine from locally available materials.

Although the scope of this work doesn’t go beyond the construction of a Pelton turbine, a number of other systems that will help in demonstrating the end result will be incorporated into the work.


Title page i

Approval Abstract

Table of Contents

Chapter 1: Introduction

  • Statement of the problem
  • Purpose of the study

Chapter Two: Literature Review

  • Review of Pelton turbine design
  • Justification of the study

Chapter Three: Methodology

  • Pelton wheel design
  • Choice of Materials
  • Cost analysis


Over the years, much effort has been put into developing alternative energy sources free from the negative consequences of fossil fuels. Hydroelectricity has remained among the top alternative to fossil fuels because of its numerous advantages.

In many countries, including China, India, and Brazil, attention has been paid not only to large-scale hydropower plants but also to small-scale hydroelectricity. But in Nigeria, it is not so. Small-scale hydro has not been given much attention in the country, and there is a need to have locally manufactured systems that will help the country utilize the hydro potentials that exist.

1.1 Background of Study

In 1866, Samuel Knight develops a bucketed wheel that captures the energy of a free jet, which converted a high head of water to kinetic energy. Knight’s invention was inspired by the high-pressure jet systems used in hydraulic mining in the gold fields.

Lester Allan Pelton in 1879 develops a double bucket design, exhausting the water to the side, eliminating some energy loss of the Knight wheel which exhausted some water back against the center of the wheel. This Pelton’s invention, today known as the Pelton wheel or Pelton turbine, marked the first time energy from the water was converted most efficiently.

Inspired by the invention of the earlier water wheels, the Pelton turbine is being used in engineering applications today, especially in hydroelectric systems where it is used to convert water energy into mechanical energy.

1.2 Statement of the problem

Fossil fuel has been associated with a lot more negative environmental implications than hydroelectricity and other energy renewable energy sources. The negative impacts of fossil fuel for power generation include the increase of greenhouse effect, health implications, global warming, climate change, acidic pollution, oil spills, rise in sea levels, and a shift in the ecological balance and land impacts.

Nigeria is a tropical region country that experiences a long rainy season every year. The rainfall water can be channelled to drive a turbine to produce small-scale electricity. There are also various streams and rivers in the country with small-scale hydro potential. But these sources have gotten little or no attention in the country. Therefore, the need arises to construct turbines that can be used to utilize the small-scale hydro potential in Nigeria to produce more economically and environmentally friendly energy.

1.3 Purpose of study

The aim of this project work is to construct a Pelton turbine suitable for small-scale hydroelectricity generation.

This aim will be achieved through the following objectives:

  • studying the design of already existing Pelton turbines
  • constructing a Pelton turbine using locally available materials

This work will not go into the complexity of modelling or constructing a complete hydroelectric power plant. Instead, this work will focus on constructing a Pelton turbine for small-scale hydro. Other necessary components that will be used to demonstrate the working of the turbine, examples are the water source, alternator, and other electrical components, which are not the mainstay of this work.

Chapter Two

Literature review, 2.1 review of pelton turbine design.

Several works have been done and several studies carried out on Pelton turbines, using both analytical and numerical methods. Most of the advanced studies focused on determining and predicting the performances of the machine. Others have studied the service life, and rupture threshold of the machine due to fatigue or corrosion. A number of past studies have tried to improve the design and construction of a Pelton turbine.

  • Alexandre PERRIG (2007) work tries to fully understand the physical phenomena involved in the Pelton turbine bucket flow.
  • Binaya K.C. and Bhola Thapa (2009) carried out a study mainly focused on finding the pressure distribution inside the Pelton bucket.
  • Bryan Patrick Ho-Yan’s (2012) Design of a Low Head Pico Hydro Turbine for Rural Electrification in Cameroon considered, among other things, the general principles and the system components for Pico Hydro.

2.2 Justification of the Study

This work is mainly due to the perceived need for Nigeria to adopt, in a much larger number, small-scale hydroelectric generation. The need for this country to do so includes, but is not limited to the following reasons summarized below:

  • Low power costs: since small-scale hydro plants don’t require any form of fuel to run. In addition to this, it doesn’t require much resources or money to construct micro or Pico hydroelectric plants.
  • Reduced CO2 emissions.
  • Suitability for industrial applications.

Chapter three


In accomplishing this project work, the following methods will be used:

Design : an important and initial part of this work will be the studying of already existing designs of the Pelton turbine so as to be able to construct a high enough Pelton turbine for this project work.

Construction : construction of the turbines will be done with locally available materials. This will involve making a pattern and using a casting process to make construct the buckets, and then sourcing locally available materials for other components of the turbine system.

3.1 Pelton wheel design

The figure below shows the typical geometry of a Pelton type turbine.

The turbine will consist of buckets mounted on a flange. The buckets will be fastened on the flange with a pin. The flange will be mounted on a wheel necessitating the transfer of energy from water to the shaft horsepower.

Water emanating from a nozzle will be used to drive the runner, and the energy extracted from the water will be converted into mechanical energy. The shaft power will be used to drive an alternator to produce electricity.

3.2 Choice of Materials

In constructing the Pelton turbine buckets a heavy metal that will increase the torque obtainable, will be sought. But in the event whereby finding and using such materials for casting the buckets becomes too difficult, aluminium or plastic or any other available and suitable material will be used in the casting work.

The flange, where the buckets will be mounted will be fabricated from mild steel for easier machinability. The shaft will also be made of mild steel.

3.3 Cost analysis

The major cost that will be incurred from this project work will come from constructing the buckets for the Pelton wheel. The reason for this is that such parts are not manufactured in the country, and finding a workshop with a good level of expertise where such a furnace for casting work is available won’t be easy.

Another component that will add significantly to the cost will be a pump, piping, and nozzles that are necessary for demonstrating the working of the turbine. Having considered these and other components that will be needed in this work, the estimated cost for this work is as summarized below:

  • Alexandre PERRIG. (2007) Hydrodynamics of the free surface flow in Pelton turbine buckets . Lausanne, EPFL
  • Binaya K.C., and Bhola Thapa. (2009). Pressure distribution at inner surface of selected pelton bucket for micro hydro . Kathmandu university journal of science, engineering and technology. vol. 5, no. Ii, September, pp 42-50.
  • Bryan Patrick Ho-Yan. (2012). Design of a Low Head Pico Hydro Turbine for Rural Electrification in Cameroon . Guelph, Ontario, Canada.
  • Anonymous (2016). “Hydroelectricity.” Wikipedia [online]. https://en.wikipedia.org/wiki/Hydroelectricity. Accessed [full date].

Download sample project proposal PDF

Note: To see the formatting and proper arrangement of this example, I advise that you download a project proposal PDF . Also, there are images in the PDF document which I did not include in this sample.

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22 thoughts on “Final Year Project Proposal Format (+PDF Sample, Free Download)”

Thank you for this

Hello sir/ ma, please can you show me the sample of project proposal on the topic, “the right of women to properity inheritances in Nigeria.

Complete project proposal.

Thank you sir/ma

Thank you very much, this is just what I need.

Really appreciate

I really appreciate before I don’t even how to write a project

We are glad we can help. Thank you for stopping by.

This is really helpful ????????

The password to the doc??

Hi Jonathan, I don’t think you need any password to the document. Click the link and download the document to your phone.

You can read and access it on your phone anytime. I hope this helps.

Wow, this is so helpful, thanks

Perfect ? just what I needed Thank you for the step by step analysis

Thanks a million. Interestingly a good guide rarely stumbled upon online.

Thanks a lot, the template was a life saver.

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Please anyone that is good in project proposal writing should please contact us @ [email protected] for immediate employment. Regards

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How to Write a Winning Grant Proposal: A Nonprofit’s Guide to Securing Funding


Grants, which are funds awarded by an outside source and typically earmarked for a particular use, are incredibly valuable for nonprofit organizations to achieve their missions. In fact, it is not uncommon for organizations to rely on this type of funding to cover operating expenses, pay workers, and launch initiatives.

Common sources of grants include public and private institutions, including government departments, family trusts, foundations, and the like.

Because of the competitive nature of the grant process, it’s important to know how to write a grant proposal, how to evaluate which opportunities are worth pursuing, and how to effectively communicate your organization’s intentions.

What Is Grant Writing?

Grant writing is the application process required of an organization seeking certain financial awards. Crafting an impactful grant proposal takes compelling communication, clear language, and an understanding of the funding landscape. To start, it is useful to differentiate between funding sources and the types of grants they offer.

  • Federal grants are a way in which the U.S. government contributes to a wide range of ideas and projects that provide public services or stimulate the economy.
  • State grants vary from federal grants when it comes to administration. For example, a state grant is typically geared toward local needs as opposed to national or international causes.
  • Local (city or county) grants are useful for an even smaller scope. This level of targeted support typically involves the improvement of community development, infrastructure, public services, and individual efforts by community members.
  • Private grants can come from corporate or non-corporate entities, family trusts, foundations, financial institutions, or individuals. When it comes to these types of non-government grants, Candid keeps a global database of opportunities.

How to Write a Grant

These six steps will help you create a strong grant proposal, increasing your chances of achieving the funding and recognition that can drive your organization forward.

Dedicate ample time to analyzing your needs, including what areas of your organization will benefit from grants, exactly how much funding is needed, and realistic outcomes. You will want to thoroughly explore opportunities you qualify for, and allocate resources — time and personnel — to thoughtfully write your grant proposal.

2. Know what sets you apart

Grants are often highly sought after, so you’ll need to be well-versed on the ins and outs of what makes your organization unique and deserving. Conduct thorough research about your field, including the needs you serve and the impact you can make with grant funding. Share specific stories, testimonials, and experiences that stand out to you and the community at large that you serve.

3. Utilize facts and figures

Data will help prove your organization’s worth. Consider providing financial insights, information about existing partnerships, and budgeting outlooks. Use numbers to show the needs of populations you serve and project how beneficial grant funding will be, including plans for allocation.

4. Communicate clearly

Be highly sensitive to each and every requirement. These will vary by grant and must be followed. You’re the expert in your field, but your reader might not be. Write your grant proposal using clear, concise language without industry jargon if it’s not well-known. It’s important to also abide by any word counts or length requirements.

5. Fact-check and proofread

Get another set of eyes on the application to ensure nothing was overlooked, preferably someone with grant writing experience. Spelling errors, misrepresentations, and room for interpretation could all sway a grantor from accepting your proposal.

6. Educate yourself

For those interested in learning the latest nonprofit grant writing practices, USD offers a 100% online course focused on the step-by-step process of grant preparation, organization, and detailed evaluation. This course is best suited for nonprofit professionals and volunteers of all levels, including CEOs, executive directors, grant writers, and fundraising coordinators.

ESL mid-page CTA: eBook – 6 Common Mistakes in Nonprofit Management

Grant Writing Do’s & Don’ts

It’s probably clear by now that there are certain actions that will improve your chances of obtaining grant funding or quickly eliminate you from consideration. Here’s a simple breakdown of some of the most common habits to consider (and to avoid) when grant writing.

How do I know if I should apply for a grant?

Start by taking a close look at your organization’s circumstances — financial and otherwise — to evaluate exactly what areas need support. This will allow you to seek grant opportunities that are the right fit, also helping to ensure that you’ll stand out from other applicants.

Where do I find grant opportunities?

Resources like Grants.gov , Candid.org , and the Council on Foundations have searchable databases of grant opportunities. Consult your local network as well to learn about any community resources that might be available.

What are grant writing best practices?

Being prepared with facts and figures to prove your organization’s needs is important. Communicating clearly, knowing the latest industry trends, and setting yourself apart are also best practices when it comes to grant writing.

Where do I learn how to write a proposal for funding?

Courses such as USD’s online Nonprofit Grant Writing are incredibly useful to stay up to date on the latest, most effective methods. Students learn how to identify grant opportunities, step-by-step processes of grant preparation, how to integrate budgeting, and more.

What makes a grant proposal stand out?

Get specific during the grant writing process about how you will use grant funds and what beneficial outcomes are imminent. Make the grantor connect with your cause, even if this is the first time they’re learning about what you do. Include standout stories and examples to paint a clear picture of your circumstances.

What are some common mistakes in grant writing?

All too often, grant proposals include unrealistic asks, industry buzzwords that lack real meaning, and too much room for interpretation. Instead, it’s best to be as straightforward as possible and make clear what good you will be able to achieve with grant funding.

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